Mint 400 Race #2 Staging

rnj3897

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Race #2 staging and start was the most disorganized thing that I have seen in a while. I was not there to see the TT's and 1500 classes leave the start but when it came time to the 6100's to leave there was chaos. The line up was not correct based on qualifying and then the person starting the race ran out of vehicles to start. The rest of the 6100's and 4400's where stuck somewhere in the back staging area. Then the starter person and the Race Trax person where yelling and screaming at each other and were close to fighting from my perspective. To me it looked like the Race Trax people where holding up the vehicles getting to the starting line but I'm not sure what exactly was going on. Did they run out of trackers? It was an absolute cluster and embarrassing to watch. Has this event grown so fast that the level of people to run it has not been keeping pace?
 

Baja Dad

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Yes they ran out of Trackers.

They should have been pulling them off Race 1 vehicles as the finished and putting them on Race two Vehicles
before they started.
 

RacingTraX

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We typically hand out Tracker’s and AlertTraX on Friday and put the battery powered units into sleep mode to wake up on Saturday before the race. Because we had to hand out Tracker’s on Wednesday, Thursday, and Friday it was decided that we would activate the units at the start line to make sure we did not run into battery life issues. It only takes a few seconds to activate them and we had seven RacingTraX staff members working down the line. Something happened during the escort to the start where not all the vehicles came at once, there were times that the start line was completely empty. When more vehicles came they were all in a hurry to get started and one of the BITD volunteers was getting a little too excited telling the trucks to go right to the start while we were telling them to stop for the 10 second activation. When the volunteer saw us stopping the trucks he started yelling and curing to go so I started yelling cursing for them to stop and well, let’s just say the situation was intense. It’s really amazing how many things have to be perfectly orchestrated to put on a event as big as the Mint 400. My hat goes off to the promoters and I also publicly apologize for the verbal throw down between myself and the volunteer.
 

RacingTraX

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Yes they ran out of Trackers.

They should have been pulling them off Race 1 vehicles as the finished and putting them on Race two Vehicles
before they started.
We actually built 250 additional units for this event, 50 more than even the highest expected entree numbers. After we assembled the 250 units and started loading the firmware we realized that our circuit board builder put 64k memory chips on 150 of the 250 boards we ordered instead of the 128k chip that was ordered. We did everything in our power to try and fix the problem but we just ran out of time. The fastest guy from the morning race
 

RacingTraX

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We knew that the fastest guy from the morning race would just be finishing at the same time the Trick trucks would be staging, we couldn’t count on enough vehicles finishing in time to get enough AlertTraX off and then onto cars in the second race. EVERY car had tracking though just FYI. Just not AlertTraX (the vehicle to vehicle system)
 

Bro_Gill

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Built off shore? Not uncommon to see sub-rated contract parts in things like this. Even happens to the U.S. Military!
 

ndvalium

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So many challenges with both races staging. The shear amount of real estate for 280 vehicles in the morning was crazy and in the dark. We had the luxury of nearly 40 people to stage though.

When it came to the afternoon, many of those including myself were out on other missions that took way longer than expected.

So the number of people to stage for the afternoon was very low. Then the absolutely ridiculous number of people that simply parked their vehicles in the middle of the roads and walked to watch was mind numbing. There was so little room it was crazy.

The event has grown to monumental proportions but I think we have to some great ideas and plans for the next one.

What a day.




Sent from my iPhone using race-deZert
 

rnj3897

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So many challenges with both races staging. The shear amount of real estate for 280 vehicles in the morning was crazy and in the dark. We had the luxury of nearly 40 people to stage though.

When it came to the afternoon, many of those including myself were out on other missions that took way longer than expected.

So the number of people to stage for the afternoon was very low. Then the absolutely ridiculous number of people that simply parked their vehicles in the middle of the roads and walked to watch was mind numbing. There was so little room it was crazy.

The event has grown to monumental proportions but I think we have to some great ideas and plans for the next one.

What a day.




Sent from my iPhone using race-deZert
I certainly agree that the challenges and logistics of this event are monumental. What worries me now is the announcement of the bikes and atv's now joining the party which will create even more challenges. As you stated the number of vehicles in the area was mind numbing. These problems need to be fixed before the event is made bigger. I have been to spectator area 4 in years past and it was pretty bad back then, and like the other post states it is not getting better.

To have 6100's qualify and then not start in the position you qualified is disappointing and a effort that might not be worth doing from a team's perspective.
 

rnj3897

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We typically hand out Tracker’s and AlertTraX on Friday and put the battery powered units into sleep mode to wake up on Saturday before the race. Because we had to hand out Tracker’s on Wednesday, Thursday, and Friday it was decided that we would activate the units at the start line to make sure we did not run into battery life issues. It only takes a few seconds to activate them and we had seven RacingTraX staff members working down the line. Something happened during the escort to the start where not all the vehicles came at once, there were times that the start line was completely empty. When more vehicles came they were all in a hurry to get started and one of the BITD volunteers was getting a little too excited telling the trucks to go right to the start while we were telling them to stop for the 10 second activation. When the volunteer saw us stopping the trucks he started yelling and curing to go so I started yelling cursing for them to stop and well, let’s just say the situation was intense. It’s really amazing how many things have to be perfectly orchestrated to put on a event as big as the Mint 400. My hat goes off to the promoters and I also publicly apologize for the verbal throw down between myself and the volunteer.
I think that your idea of putting them in sleep mode was good forward thinking to prevent battery issues and activating the morning of the race was a good plan. I don't even think it was taking you guys 10 seconds to activate, it looked like 5 seconds or less. That makes me think that activating the units right at the start line, maybe three or four rows deep, after the racers are lined up properly by BITD would be good. Let them get the cars to you then you activate.
 

ICR Racing 1044

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Tell Me about it. We run class 6200 so we were near the back of the line. We sat in front of the hotel for a LONG TIME maybe 30 mins. We inched our way forward very slowly until we got to the side of the hotel. then all of a sudden we were waved up and drove all the way up to the starting line 2 rows back (1 min away from green flag). I had no idea there was such a big gap. I didn't even have my race suit on...So no hans, no helmet ,no belts. I started at the end of my class and left by myself with out to my usual check list before starting and had to button up my helmet through the turns in the infield. I understand there was issues/confusion, but at least a heads up would have been nice. LOL
 

Edmondson7260

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We knew that the fastest guy from the morning race would just be finishing at the same time the Trick trucks would be staging, we couldn’t count on enough vehicles finishing in time to get enough AlertTraX off and then onto cars in the second race. EVERY car had tracking though just FYI. Just not AlertTraX (the vehicle to vehicle system)
Race trax turned my tracker on right before the start. I honestly didnt see any issue with how they did it, The issue was that we were held on the north side of the casino for so long that when they finally let me go i had to jam through the parking lot dodging spectators to get the the race trax guy right before the start. spectators were all over and it was a bit dangerous how much the "traffic control" had us so spaced out and then had to rip to catch up. I have no affiliation with the race trax guys but they were put in a really insightful situation in my opinion. Then got to the start where I was supposed to be 3rd in class second row off the line and watched them line up the 4th place starter from the draw in the front row in the 2nd start position..... oh well. mad media and bitd you guys put on a great race and fun time for me and my family to come out to. No matter what, people will bitch and complain, but keep on doing what you guys do!!!!
 

Tundranation

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staging issues..........go figure. 40 people helping to stage ?? hmmmm times have changed. memories of san felipe and issues at a certain race........remember chasing down racers far away from the starting area, they were eating Cheetos and chit chatting......asking them if they were racing or socializing that day.....yes staging can be a challenge ........what about the time getting hit by a car while staging the 1000........those were fun days...but I miss it !!!! staging isn't for just anybody ..... !!! nothing said about a well staged race...but boy let something go bad and .............yikes !!! aaaa yes memories........
 

DasKrueg

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staging issues..........go figure. 40 people helping to stage ?? hmmmm times have changed. memories of san felipe and issues at a certain race........remember chasing down racers far away from the starting area, they were eating Cheetos and chit chatting......asking them if they were racing or socializing that day.....yes staging can be a challenge ........what about the time getting hit by a car while staging the 1000........those were fun days...but I miss it !!!! staging isn't for just anybody ..... !!! nothing said about a well staged race...but boy let something go bad and .............yikes !!! aaaa yes memories........
Agree with that! Staging is not for everybody!
 

ndvalium

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I certainly agree that the challenges and logistics of this event are monumental. What worries me now is the announcement of the bikes and atv's now joining the party which will create even more challenges. As you stated the number of vehicles in the area was mind numbing. These problems need to be fixed before the event is made bigger. I have been to spectator area 4 in years past and it was pretty bad back then, and like the other post states it is not getting better.

To have 6100's qualify and then not start in the position you qualified is disappointing and a effort that might not be worth doing from a team's perspective.
I think we might have this worked out. But I dont have all the info just yet. I am fairly sure it will be shared repeatedly in the coming months.
 

BarrelRoll

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I saw the cluster of staging, it was a mess. The way they staged trucks on the road before they took them over to the hotel couldn't they have gotten everyone lined up then and had racing trax going through trucks then? Once a truck is activated slap a little sticker on the truck so they know it's all ready been activated.

Why not at the driver's meeting give everyone a staging number, you qualified #x in class, you are starting #Z? Maybe even pass out stickers like they do for qualifying. Put some number signs up on the road and have people get in line. It works fine for southwest airlines, why won't it work for racers? This could also be a way to check and see if people are attending driver's meetings, if a banded driver doesn't pick up the staging sticker then it's pretty obvious you didn't go to the driver's meeting.

Waiting for a volunteer to come up and tell you where to go seems pretty inefficient. It's been that way for Parker and just about every BITD race I've been to. We show up super early to stage and sit there for a ling time in a cluster waiting on a volunteer when I'm pretty sure we could find our number and get to the right spot without help.
 
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Yeah, but show up later and you will upset that volunteer's apple cart, and probably get hollered at by them. :(
 
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